Always Qualified Play

Stop wasting time on tire-kickers and double your profit per estimate.

Book a Free Strategy CallGet a free business audit from our HVAC advertising experts.

How HVAC Growth Hub Built the Always Qualified Play

Alex Bloomfield | June 2, 2025

When Tim Dunn launched HVAC Growth Hub, he quickly noticed one of the biggest frustrations HVAC contractors face: wasted estimates.

A technician would drive across town, spend hours in traffic, fuel, and prep time… only to find out the homeowner was “just curious,” didn’t have the budget, or wasn’t even the decision-maker.

Every unqualified estimate was costing contractors 2–3 hours of lost productivity—time that could have been spent closing real jobs.

The First Time We Tried It

One of Tim’s clients was averaging 8–10 estimates a week, but the close rate was barely 20%.

Most of the prospects weren’t serious buyers.

Tim introduced the Always Qualified Play—a simple system where every lead is pre-qualified over the phone before an estimate gets booked.

The script covered four key questions:

1. Timeline – When are they looking to move forward?

2. Budget – Do they have an investment range in mind?

3. Decision-Maker – Who else will be involved in making the decision?

4. Urgency – How important is solving this problem right now?

If the lead passed those questions, the estimate was booked. If not, the AI system (or office staff) would schedule a callback for later instead of wasting the technician’s time.

Why It Works

The truth is, most HVAC companies pride themselves on “free estimates,” but free isn’t really free when it costs time, gas, and missed opportunities.

By adding a simple qualification step, HVAC Growth Hub helps contractors:

Save hours of wasted drive time.

Keep techs focused on high-value buyers.

Double profit per estimate without increasing lead flow.

Results

Within a month of implementing this play, that contractor’s numbers flipped:

Fewer total estimates—but every one was with a serious buyer.
Close rates jumped from 20% to over 50%.
Profit per estimate more than doubled, because the team was only visiting homes with real buying intent.
The owner said it best: “I’d rather run 5 solid estimates a week than chase 10 tire-kickers. Now my techs are closing more and driving less.”

Book a Free Strategy CallGet a free business audit from our HVAC advertising experts.

A.I Voice & Chat Play

Never lose another $5,000+ job to voicemail again. Most HVAC contractors miss 40-60% of inbound calls because they're on job sites, driving, or closed after hours.

Every missed call is a customer hiring your competitor instead. This play deploys AI receptionists that answer every call in under 3 rings, qualify leads using your criteria, book appointments directly into your calendar, and send confirmations—all automatically.

Reactivation Campaign Play

Turn your database into a goldmine. You've already spent thousands on marketing to acquire leads sitting dormant in your system—old quotes, past estimates, customers who said "maybe later."

This 3-day automated SMS and email sequence resurrects dead leads by offering free system assessments with urgency and scarcity. The profit impact: 20-30% of old leads convert when re-engaged properly, generating 30-50 additional jobs annually from leads you already paid to acquire.

Google Business Profile Play

Dominate local search and print money. When homeowners search "HVAC repair near me," only the top 3 businesses in the map pack get calls—everyone else is invisible.

This play optimizes your Google Business Profile to capture that premium real estate through strategic reviews, keyword optimization, and weekly posts. The profit impact: Companies ranking in the top 3 generate 15-30 organic leads monthly worth $45,000-$90,000 in revenue—completely free.

Always Qualified Play

Stop wasting time on tire-kickers and double your profit per estimate. Every unqualified estimate costs you 2-3 hours in drive time, fuel, and opportunity cost—time you could spend on a real buyer.

This play implements phone qualification questions (timeline, budget, decision-maker, urgency) before scheduling any estimate.

Radiant Pre Estimate Play

Close the sale before you arrive. When you show up cold to estimates, you're competing purely on price with 2-3 other contractors. This play sends a 3-5 minute video immediately after someone requests a quote—showcasing testimonials, insurance, equipment, and addressing all objections.

The profit impact: Your closing rate jumps from 20-30% to 60-80% because prospects are pre-sold and educated before you arrive.

Pipeline Play

Capture the 70% of revenue you're currently losing. Only 30% of qualified prospects buy on first contact—the other 70% need time, multiple touchpoints, and systematic nurturing.

Without a follow-up system, these leads hire competitors or forget about you. This play organizes every lead into a 5-stage CRM pipeline with automated follow-up sequences.

Frequently Asked Questions

What do I need to do to prepare for the call?

We will reach out to you right away to be sure that we got the proper contact info and that you are a fit for the program - keep an eye on your phone.

Once we get you through that process you will meet with your consultant.

Is HVAC Growth Hub just for new HVAC companies?

HVAC Growth Hub is for HVAC owners in all stages of business growth assuming they can meet the requirements to execute the program.

Your Business Consultant will help you determine this on your first meeting.

Do I already need to know how to run ads to make your system work?

HVAC Growth Hub will run your ads for you and contact all of your leads.

Will HVAC Growth Hub work in my market?

YES! We spend Thousands of Dollars per month in countless markets.

This R&D is performed to ensure that you always have the highest converting ads, offers, sales systems and fulfillment in the industry.

We always spend our money to provide you the best practices The HVAC Growth Hub Promise is that we "Future Pace the industry so that you can Future Proof your HVAC Company"

Get in touch with us

Ready to grow your HVAC company? Let’s talk.

We’re here to help you book more jobs, grow your online presence, and scale your business without wasting time on bad leads. Fill out the form or reach out directly we’re available Monday through Friday.